Start Outlook (you can find it under the Start menu)
Under the Tools menu, click Account Settings.
Click the New... button, make sure Microsoft Exchange, POP3, IMAP or HTTP is selected,
then click Next
Check off Manually configure server settings or additional server types, then click Next
Make sure Internet E-mail is selected, then click Next
For Your Name, enter the name you'd like to appear in the "From" line of your emails. For instance, "John Smith" or "RegCA Sales".
For E-mail address, enter the email address you'd like to use at your domain. For example: email@example.com, firstname.lastname@example.org, email@example.com, etc. Account Type should be POP3. Incoming mail server and Outgoing mail server should be of the form: mail.my-domain.ca (enter mail. and then your domain name)
For User Name enter your full email address which should be the same as the email you put in the E-mail Address field (like firstname.lastname@example.org)
Enter the password for the account.
Now click More Settings.
Click the Outgoing Server tab, then check off My outgoing server (SMTP) requires authentication, and make sure Use same settings as my incoming mail server is selected.